Special Event - Application Process

Application Process

 *Complete Special Event Applications must be submitted at least 90 days prior to the event 

Step 1: Determine Event Date and Location
Whatcom County Parks have a variety of parks, trails and facilities available for your event. For a complete list of available spaces, click here. These are available on a first come, first serve basis. Applications for 2019 can be submitted as early as December 1st of 2018.

Step 2: Submit Application and Supplemental Information
 A complete application must include:

  1. Special Event Application
  2. $50 non-refundable application fee
  3. Detailed Site Map    
  4. Plan of Operation

Detailed Site Map
Click Here for park maps available to use. (Sample Map)

Site maps are required to show overall event layout and any separately fenced areas. Depending on event type, map generally must include the following: 

  - Fencing/barriers                              - Porta-potty locations
  - Bleachers                                        - Generators
  - Booths                                             - Vehicles/Parking Areas
  - Canopies/Tents                               - Entrances/Exits
  - Cooking Areas                                 - Start/Finish Lines
  - Security Locations                           - Aid Stations Locations  
  - Marked Routes                           

Plan of Operation
Click here for helpful links and resources

Please describe in narrative the following applicable aspects of your proposed event:

  - Parking/Traffic Flow
  - Security and EMS planning
  - Sanitation and garbage disposal
  - Utilities
  - Facilities and areas proposed to be used
  - Describe all areas where food/beverages are being served
  - Animal Control

Complete applications may be submitted to WCPREvents@co.whatcom.wa.us or mailed to:                Whatcom County Parks & Recreation
           3373 Mount Baker Highway
           Bellingham, WA 98226
*Please note that completing the application and paying the application fee does not guarantee approval of your event. 

Step 3: Application Review and Permit Timeline

  1. 90 days prior to event, complete application is submitted (Incomplete or late applications will not be reviewed.)
  2. 14 business days after receiving completed application, staff will respond with an initial review, to confirm if space/requested date is available and potentially request additional information
  3. 45 days prior to the event you will receive an unsigned permit letter outlining all event requirements. Review, sign and return hard copy.
  4. 30 days prior to the event all insurance documents must be received. Click here for additional information on insurance requirements.
  5. 15 days prior to the event, if requirements have been met, you will receive a signed permit letter for your event.

Step 4: Have a Successful Event!