On April 1, 2016, Pacific International Terminal (PIT) invoked a contract clause to suspend the contract for an initial 45-day period. On May 10, 2016 PIT requested Whatcom County to extend the current contracts an additional 180 days to allow time for PIT to review and pursue alternative actions. On May 26, 2016, in response to PIT's request, Whatcom County via email agreed to a 60 day extension to the contract and provided two contract options: 1) move forward and complete the preparation of the SEPA draft EIS, or 2) Sign a not-to-exceed 180-day contract extension to complete a ramp down work plan for contract suspension. Ramp down work for the contract suspension, as outlined in the attached scope of work, includes closing out all current work tasks by; summarizing outstanding technical report issues, indexing the status of each technical report and electronically archiving the reports without further technical work.
Subsequently, all parties mutually agreed to extend the contract(s) through August 31, 2016 to allow time for PIT to finalize their decision regarding contracted services associated with the EIS preparation. Thereafter, as outlined in contract #201205028, all parties mutually agreed to extend the contract 180 days, or to March 13, 2017, whichever occurs first, to accomplish ramp-down contract activities to ensure that the work and contracts are closed out in an orderly fashion. The budget is for $51,085.00, to accomplish the ramp down work plan to close out all current work tasks for contract completion. This is a pass through contract and all monies are being fully funded by the applicants of the proposed project in a separate agreement, #201205029.
These contracts along with a memorandum have been presented to the County Council for approval at their September 13th meeting and will be provided in the council packet.The Whatcom County Council amended and approved the contract amendment by a vote of 7-0. The audio from the finance committee meeting can be found near the 57 minute mark and includes discussion on the contract amendments. The contract amendment with CH2M and cost reimbursement agreement with PIT, Inc. have been signed by all parties.